Posting Deposit Accounting After you post a resident’s move-out, cancel a future resident’s move-in, or deny or cancel an applicant, you should post deposit accounting. Deposit accounting adds any outstanding charges, move-out charges, partial-month credits, and move-out credits to the person’s deposit balance: • If the resulting balance is positive, Voyager processes a payable. You must process a check and mail it to the person’s forwarding address. For more information, see “Reviewing and Editing Posted Payables” in the Voyager Core User’s Guide. • If the resulting balance is negative, Voyager processes a charge. In order to receive payment, you must generate a move-out statement and mail it to the person’s forwarding address. Before you perform deposit accounting, you must set up move-out charges for the unit-type of the person’s unit. These move-out charges appear in a spreadsheet and can be added to the deposit balance as either charges or credits. For more information, see Reviewing and Editing Unit Types in the Voyager Core Setup Guide. • Future charges are typically paid in the property AR month or the month entered on Deposit Accounting. Future charges that are created through Deposit Accounting may be posted to the respective future month. For more information, contact your system administrator. • If the A/P month is closed and the A/R and JE months are in the current month, you can still post Deposit Accounting. • If there are no charges at all, you can still post Deposit Accounting to complete a move-out. If your company is set up with the appropriate optional parameter, when a refund charge amount is less than the total deposit amount, the management vendor payable may be created for the retained amount (total deposit amount minus the refund amount) of the deposit. For more information, contact your system administrator. If your properties are setup with intercompany settings, you can perform Deposit Accounting for those properties. For more information, contact your system administrator. This procedure describes how to perform a task starting from the dashboard. You can perform the task starting from the side menu, but the navigation differs. To follow the procedure exactly, start from the dashboard. To post deposit accounting 1 On the dashboard, click the Person Search tab.  Complete the tab, as needed, and click Search. Persons with matching fields appear on the right. 3 If you want to post deposit accounting for a canceled resident, or a denied or canceled applicant: a Click the name of the person for whom you want to post deposit accounting. The Prospect Guest Card screen appears. b If the Application Status tab is not already open, click Application Status on the Leasing Steps menu. The Application Status tab appears. c Click the Deposit Acctg button. The Deposit Accounting screen appears. 4 If you want to post deposit accounting for a past resident: a Click the name of the resident for whom you want to post deposit accounting. The Resident screen appears. b On the Functions menu, click Deposit Accounting. The Deposit Accounting screen appears. 5 Complete the Expense Type field and Agent field. 6 If the person is to be contacted at a different address, complete the Forwarding Address section. 7 If you want to review the General Ledger report for the resident, select Ledger from the Reports menu, and close the screen when finished.  Posting Deposit Accounting 8 Complete the row corresponding to each transaction, as needed: Include Includes the transaction in deposit accounting. Charge Amount Amount that you want to charge for the transaction. Credit Amount that you want to credit for the transaction. 9 If you want to generate a move-out statement report when you post deposit accounting, select the Print Statement check box. 10 Click Post. If you selected the Print Statement check box, the Move Out Statement report appears.